South West Multicultural Festival

South West Multicultural Festival
Saturday, 20 February 2021

Since 2007 the Bunbury Multicultural Group held the highly successful, annual Multicultural Night Under the Stars which grew exponentially and by 2015 was attracting up to 3500 people. Over the last 14 years this event has evolved into the South West Multicultural Festival which now draws in excess of 5000 people. The Festival is free to the public and celebrates multiculturalism in the South West while contributing to the region through it's culturally diverse communities.

The Festival's program consists of demonstrations. performances, market stalls, interactive workshops, as well as food and information stalls, all culminating into an evening of dance and music that represents the south west multicultural community.

If you would like to be a part of this event by performing, volunteering or holding a stall or workshop please contact the Festival Coordinator : Jo O'Dea on 0417 097 538 or on events@joodea.com.au

STALL HOLDERS
STALLS
It is now time to register your interest in holding a stall at the 2021 Festival. To do so please note the following before completing the online form below.
This is a multicultural event and stalls should promote/display/sell items that represent a culture, or country. In 2021 due to social distancing regulations around COVID-19, we have developed a new site plan, with no stalls around the stage. Our objective is to create a Food Hall space with lots of shade and seating options, to encourage good trade in a safe environment. The committee work hard to curate a good range of stalls with minimal overlap of styles, to ensure a fair and equitable day of trade and celebration.
In the unlikely event that this events needs to be cancelled due to a pandemic, the South West Multicultural Festival will refund you 80% of your total fee. The remaining 20% will be retained to cover the incurred costs of the event. This is due to insurance NOT covering a pandemic, and we appreciate your understanding in this matter.

Food and product stalls who have their own ABN/ACN are required to provide a copy of their Public Liability Insurance Certificate of Currency and Registration of Food Business (attach to this form)
Community groups or families who do not have a registered food business but would like to hold a food stall displaying the food of your culture or country of origin, please contact the Festival Coordinator Jo O’Dea 0417 097 538
Fees (4m x 4m):
- Food Stalls $220 (inc GST) - FOOD STALL APPLICATIONS CLOSE 30 JANUARY 2021
- Market stalls $55 (inc GST) - MARKET STALL APPLICATIONS CLOSE 30 JANUARY 2021
- Information stalls $16.50 (inc GST) - APPLICATIONS CLOSE 30 JANUARY 2021
Please do not send any payment with your application. you will be invoiced after committee approval.
Please pay on invoice. This year if your fee has not been paid PRIOR to the festival your place will not automatically be held. It will be given to a stall on the waiting list.

Please fill in the Stall Holder's Registration Form

* Indicates required field

Name of contact person *

First

Last

Name of Organisation/Business: *

Postal Address *

Town *

Post Code *

Phone *

Mobile *

Email *

This is a Multicultural Event, and as such all stalls should be promoting/displaying/selling items that represent a culture or country. Please provide details of how you will be achieving this objective with your stall. *

Type of Goods to be sold (please be specific). INFORMATION STALLS - describe your work in the community and message. *

FOOD VENDORS ONLY: We strongly encourage food vendors to offer healthy options. It is a requirement of this event that no sugary drinks are to be displayed at your stall. Once booked we will forward a form to assist in this requirement. Please provide details of the healthy food choices you will be offering. *

SITE INFORMATION, Standard stall bay size is 4m x 4m

Total dimension of required stall area (frontage x depth, in metres): *

Selling From

Select One *

Number of power points required

Number of 15amp *

Number of 10amp *

Insurance required – Information Stalls only *

Yes No

Any Site Requirements - i.e. grass for tent pegs (very limited), can stall operate from bituminised area – if so please indicate. *

PLEASE READ CONDITIONS

CONDITIONS OF BUNBURY SOUTH WEST MULTICULTURAL FESTIVAL (SWMF)

Public Liability Insurance:All stalls are required to have insurance. Food and product stalls who have their own ABN/ACN are required to provide their own public liability insurance (a copy must be provided to the event coordinator).
Stallholders participate in the SWMF at their own risk and are required to indemnify and hold harmless the South West Multicultural Festival against any claim for damages, costs, claims, expenses and liabilities. (Including without limitations consequential loss and loss of profits) in respect of any loss, damage, injury, disease or death caused through any of the stallholders activities at the SWMF.
Festival hours are from 3.00pm to 9.00pm on Saturday, 20 February 2021.
Stall holders shall be set up and ready to commence trading at 3.00pm. Early trading is only permitted with the express permission of the coordinator. Support vehicles are to be removed from the festival arena by 2.30pm.
Stalls are not to be dismantled before 9.00pm Stall Holders will be required to operate between the hours of 3.00pm until 9.00pm. It is expected that all stallholders will have enough supplies to operate throughout this period.
Stall fees will not be refunded should inclement weather or factors beyond the control of the South West Multicultural Festival management affect the event.
In the unlikely event that this event needs to be cancelled due to a pandemic, the Bunbury Multicultural Festival will refund you 80% of your total fee. The remaining 20% will be retained to cover the incurred costs of the event. This is due to the insurance NOT covering a pandemic.
No refunds will be given for cancellations of bookings made within two weeks prior to the Festival.
The SWMF management reserves the right to refuse any applicant to maintain the spirit of the festival or change stall locations without notice.
Temporary Food Stalls – must comply with City of Bunbury Guidelines for Temporary Food Premises. This can be obtained from the City of Bunbury Manager Environmental Health, Sarah Upton, ph no. (08) 9792 7095.
Stall Holders are to provide their own tables, chairs and weather protection (shades, tents etc). Spikes / Tent Pegs may not be driven into the ground in some stall areas. Stallholders must provide their own weights or methods of securing shelters in these cases. Stallholders are responsible for the erection and dismantling of their own shades. Weather conditions may necessitate the need for wind barriers – please come prepared.
Stall Holders who have indicated that they require a powered site shall provide their own electrical leads that must be tested and tagged in accordance with the electrical regulations. The SWMF management reserves the right to refuse connection to power if safety standards are not adequate. Leads must be covered by carpet or tape to reduce trip hazards.

Have you read and understood the above conditions that apply to your application to participate in the South West Multicultural Festival.

Choose One *

Yes No

Please upload a copy of your Public Liability Insurance (food stalls):

Upload File *

Max file size: 20MB

Please upload Registration of food business

Upload File *

Max file size: 20MB

Please do not send payment with your application,
we will invoice you as soon as your application is successful. Please pay on invoice prior to festival.

The South West Multicultural Festival is a SMOKE FREE FAMILY EVENT

Submit

Information - Temporary Food Stalls

Temporary Food Permit

South West Multicultural Festival​Saturday, 20 February 2021

Please fill in the Stall Holder's Registration Form

A big thanks to the sponsors of​Live Lighter South West Multicultural Festival 2020

South West Multicultural Festival
Saturday, 20 February 2021

A big thanks to the sponsors of
Live Lighter South West Multicultural Festival 2020